Privacy policy for personal data protection

 

Why this statement

This statement is provided to give information on how the official website of the University of L’Aquila is managed, with reference to processing the personal data of users interacting with this website at http://www.univaq.it/, which corresponds to the University’s portal home page. This information is in accordance with the “Guidelines for Processing of Personal Data as also Contained in Records and Documents by Public Administrative Bodies in Connection with Web-Based Communication and Dissemination” set forth by the Italian Data Protection Authority (on 02 March, 2011, published in Italy's Official Journal no. 64 dated 19 March, 2011). This statement is valid for the official website of the University of L’Aquila and not for other website users who may gain access through the links found on this portal. The statement is also in line with Recommendation no. 2/2001, which the European authorities for personal data protection, part of the Group established under art. 29 of Directive no. 95/46/CE, adopted on 17 May 2001 to identify certain minimum requirements for the collection of personal data online and in particular as regards the methods, terms and nature of the information that the data controllers must supply to users when they connect to the web pages for whatever reasons.

 

Data controller

The University of L’Aquila, located in via Giovanni Falcone 25, 67100 Coppito (AQ), in its capacity as data handler, hereby informs users that data concerning identified or identifiable persons may be handled as a result of connecting to this website.

 

Where data is processed

Data processing related to web services offered on this website is carried out at the aforementioned headquarters of the University of L’Aquila. The data is handled exclusively by our technical personnel and, occasionally treated by maintenance technicians. Data is stored in UAQ electronic archives in accordance with L.D. n. 196/2003. No data related to web services shall be shared or issued to third parties. Personal data supplied by users requesting information material shall only be used to carry out the service requested and shall only be communicated to third parties if necessary to that purpose.

 

Type of data processed

Navigation data

The computer systems and software procedures ensuring the proper functioning of this portal collect certain personal data that are implicitly transmitted by the use of Internet communication protocols or, are used to improve the quality of the service offered. This information is not collected in order to be associated with identified interested parties, however in virtue of its nature it may lead to the identification of the user through data processing and association. This category of data includes IP addresses or domain names of the computers used by the users to connect to the website, the URI (Uniform Resource Identifier) addresses of the resources required, the method used to send a request to the server, the size of the file obtained in reply, the numeric code that indicates the state of the reply given by the server (sent, error, etc.) and other parameters relating to the user’s operating system and data processing environment. This data shall only be used for the purpose of obtaining anonymous statistical information on the use of the website and to control that it is operating correctly. Data may be used to ascertain responsibility in the case of hypothetical data processing crimes to the detriment of the portal and may be presented to legal authorities, upon specific request.

Data supplied voluntarily by the user

The optional, explicit and voluntary sending of e-mails to the addresses indicated on this portal entails the acquisition of the sender's address, which is necessary in order to answer the request, as well as any other personal data included in the message. Brief privacy statements will be progressively written or displayed on website pages offering special services on request.

Cookies

No personal data concerning users are acquired by the website through cookies. Cookies are not used to transmit information of a personal nature, nor are user-tracing and identification systems employed. Cookies are used on this website solely as session cookies, necessary to allow for safe and efficient browsing and used for statistical purposes to provide information on unique monthly visitors. Users may refuse cookies by selecting the appropriate settings on their browser.

 

Providing personal information is optional

Apart from what has been mentioned above concerning data browsing, the user is free to choose whether or not to supply any personal data when filling in the forms found on the website or providing information requested by the University or during other forms of communication or to access specific services. If the user does not provide the data requested, this may mean that it will not be possible for the University to satisfy his/her requests. It must be kept in mind that in some cases (not object of ordinary website administration) the Authority can request information for the purpose of checking personal data processing. In this case, the requested information must be provided according to law.

 

How the data is processed

Data is processed solely for institutional purposes using computerised instruments and only for the length of time strictly necessary to achieve the objective for which it has been collected. Specific security measures are followed to avoid the loss of data, its unlawful or incorrect use and unauthorized access.

 

Rights of interested parties

The person to whom the personal data refers to has the right: to obtain confirmation of the existence or non-existence of personal data; to obtain information on the source of the personal data; to obtain an update, modification or when interested, completion of the data; to obtain the deletion, transformation into anonymous form, or to have the data blocked if handled unlawfully, including data that does not need to be stored for the purposes for which the data was collected or subsequently processed; to be opposed, for legitimate reasons, to the treatment of his/her personal data. Any such requests are to be submitted by interested parties to the University.